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Job Details

Id: 9757



Arts Management + Administration


Other Performing Arts


Job Title:

Office Assistant

Organisation Name:

Circus Kathmandu

Organisation URL:


Nepal - London + Greater London


15k NPR monthly basic


Full Time

Date Posted:


Closing Date:



Job Description & Person Specification:


Supporting the office and operations administration as and when needed. 

Essential tasks: 

Set and update meeting dates/deadlines and company timelines 

Update Bitrix24 calendar for every task 

Set family meetings and skypes, take and disseminate minutes 

Maintain filing system of scan, fax and email electronic documents and letters. 

Payments and client follow up Income and expenses records 

Maintain digital photo and video records (flickr / Youtube and dropbox) and backups 

Other routine and operational tasks: 

Runner day to day outdoor work such as bank, deliver invoice, cheque collection. 

Day to day date record update potential clients/supporters/visitors /enquiries /new contacts. 

Assisting the team management in ensuring acts/show /logistics are always professionally carried out. 

Maintain file of gig / workshop details / feedback.

Maintain records of all monitoring and audiences are kept for every show and workshop. 

Managing and updating all filing systems by using a range of office software, including email, spreadsheets and databases. 

Maintain Excel sheet of all artistic materials, organize/responsible for all logistics side regarding travel / outreach. 

Keep up to date Dropbox, helping with quarterly newsletters to the public and stakeholders. 

Responsible for maintaining organisational diary; organising communication, reports, timelines and milestones to the artists and the management team.

Person Specification 

Educated to degree level with previous office administration experience. 

Good level skills in Word & Excel, typing and very good written and verbal English are essential. 

Also must have a very good eye for detail plus a willing and enthusiastic personality able to fit in well with the team and contribute to its success. 

The Office Assistant will receive a monthly basic salary of NPR 15,000 gross including travel allowance, mobile allowance and lunch allowance.

Contract Initially this will be awarded on a 3 month probationary basis. 










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