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Job Details

Id: 8953



Art Galleries


Arts Management + Administration


Job Title:

Outbound Shipping Coordinator

Organisation Name:

Alchemy Recruitment

Organisation URL:


London - London + Greater London




Full Time

Date Posted:


Closing Date:



Job Description & Person Specification:

Our client a leading auction house is now seeking an Outbound Shipping Coordinator to join their team based in London.

Responsibilities include:

Arrange the outbound shipping and associated logistics requirements

Work closely with the Post Sale Team

Monitor and execute quote requests in a timely manner

Respond to and resolve to successful conclusion shipping and logistics enquiries and issues, including issues related to licensing and hand carries

Obtain quotes from shipping partners and other related service providers for outbound shipments of property and selecting the winning service providers

Assess and verify the requirements of a proposed shipment, including method of transport, packing, etc.; and enter or validate this information in the system

For all accepted offers and approved transfers of outbound property, contact vendors and issue instructions for packing, local transportation, shipping and security

Monitor the progress of international and domestic outbound shipments of property, conferring with vendors to troubleshoot and rectify problems in a proactive and timely manner, to ensure that the relevant parties are all kept informed accordingly

Liaise with the Outbound Manager to provide input on shippers’ performance and receive updates on maintenance of service level requirements and KPIs

Responsible for all export licence applications for applicable property

Liaise with regulatory bodies to ensure international outbound shipments are transported in compliance with all laws and regulations

Prepare export documents and submit them to the appropriate regulatory bodies or to shippers, where appropriate, ensuring the accuracy of the information and its timely submission

Coordinate and execute interoffice transfers to international offices and generate pre-alerts to Shipping Coordinators in those offices to ensure an efficient delivery of property

Determine where consolidation of property can occur and arrange consolidated shipments to maximise efficiency and minimise cost to the business and our clients

Handle outbound hand carries that are escalated due to their complexity or require technical knowledge

Obtain quotes and arrange for shipments related to external services and other presale movements of property

Maintain all documentation associated with shipments in accordance with department procedures

Skills required:

University graduate

Strong knowledge of logistics, including current national and international packing methods, transportation methods and regulatory compliance

Action oriented with skills and aptitude to excel in a fast paced client-focused and deadline-driven environment Excellent client service skills; ability to remain calm in pressure situations

Ability to learn quickly and apply knowledge

Excellent communication skills; demonstrated ability to communicate with all organizational levels

Ability to work both independently and as a team member to complete the task at hand

Strong organisational skills to set priorities, multi task and meet deadlines

Prior experience with fine art shipping is desirable as is foreign language(s)

Prior experience with SAP is an advantage





Laura Edgell


01376 322045





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